Print Management in Education
Why print management is (still) a key issue in Education?
Administrative files, school reports and transcripts, teaching materials, exams and competitions… Behind these needs lies a real challenge for IT teams: ensuring the reliability, security, and availability of every print job.
- Guaranteeing simple and secure access for very varied user profiles (teachers, students, administrative staff).
- Managing high print volumes, especially during peak periods (exams, start of term).
- Limiting paper waste and making students responsible users, while reducing environmental impact.
- Protecting the confidentiality of highly sensitive documents: exam papers, grades, student files.
Every IT Director or IT Manager in an educational institution is familiar with these challenges: often limited infrastructures, budget constraints, and a community of users expecting a seamless experience — both modern and responsible.
Gespage directly addresses these challenges by providing a print management solution designed specifically for education. In a modern campus, printing can happen anywhere — from desktop computers in classrooms to laptops, tablets, and even smartphones. Gespage ensures traceability, security, and optimization for every print job, regardless of the device used.
Key Features for Public Administrations and Local Authorities
AUTHENTICATION & ACCESS CONTROL

- Secure document release, even for print jobs sent from mobile devices.
- Authentication via student card/badge, user ID, or PIN code.
- Custom access rights for students, teachers, and administrative staff.
CONTROLLED QUOTAS & BUDGETS

- Custom print quotas to prevent misuse and encourage accountability among students and staff.
- Monitoring by student, class, or department.
INTEGRATED PAYMENTS FOR STUDENTS

- Payment kiosks with or without cash to simplify management.
- Printing and scanning payments via cashless cards (Izly or equivalents).
- Online top-ups via bank card (Web Payment).
ECO-RESPONSIBLE & SUSTAINABLE APPROACH

- Raising awareness among students and staff about responsible resource use.
- Double-sided printing enabled by default.
- Automatic deletion of forgotten print jobs.
- Environmental impact tracking (paper, water, CO₂ consumption).
Result : institutions significantly reduce printing costs while reinforcing their commitment to sustainable development and educational responsibility.
Gespage : flexibility serving educational institutions
Whether on-site (Gespage) or in cloud mode (Gespage Stratus), the solution meets the specific needs of the sector :
- Reduction of school printing costs (fast ROI).
- Total security of pedagogical and administrative documents.
- Easy access for students, teachers, and educational staff.
- Alignment with institutional CSR policies.
With Gespage, schools finally have a modern, safe, and sustainable printing solution — serving the education of today and tomorrow.
They trust us
Colleges, high schools, universities, training institutes, school libraries, and media centers already use Gespage to :
Modernize the printing experience for students and staff,
Better control their budgets,
Simplify life for IT teams and the institution.
Gespage or Gespage Stratus : flexibility according to your needs

Deployed within your in-house infrastructure (local server or internal private cloud), for full control and integration with your existing IT systems.

Turnkey solution, hosted in France, ISO-certified, freeing your IT teams from server management.
Whichever option you choose, you benefit from the same advanced features, designed to meet the regulatory and budgetary constraints of the public sector.Edit