Print management for public libraries
Why print management is a key issue for libraries ?
In media libraries and libraries, printing is part of the service provided to the public.
- Self-service printing for users,
- Copies and scans available without staff assistance
- Printing from shared workstations or over public WiFi from personal devices (BYOD: laptops, tablets, smartphones, etc.)
The challenge for IT teams and library managers is two-fold :
- Maintain control over costs and usage, while reducing environmental impact.
- Provide a smooth and secure user experience, reducing dependency on on-site staff.
With Gespage, educational institutions finally have a modern, secure, and sustainable printing solution serving the education of today and tomorrow. Print management becomes simple, centralized, and perfectly suited to the needs of modern libraries.
Print management designed for libraries
SELF-SERVICE & FLEXIBILITY
- Printing possible from shared PCs, public WiFi, or personal devices (BYOD)
- Guest mode for occasional users (without a library card)
- Users choose the printer, and see its availability
AUTHENTICATION & CONTROL
- Library card, user login, PIN code or contactless badge
- Distinction between staff and user printing
- Secure printing: documents are released only in the presence of the user
CENTRALISED CONTROL FOR IT TEAMS
- Remote administration for single-site or multi-site networks
- Detailed statistical monitoring: volumes, costs, usage by service or user
- Enforcement of printing policies: quotas, forcing B&W, duplex by default
MONETISED PRINT SERVICE
- Self-service payment via kiosk (coins, bills, credit card, contactless, smartphone)
- Online top-up via a secure web user interface
- Full transparency and autonomy for users via their personal web interface : balance, history, cost details
The benefits for public libraries and their users
A simple interface for users
- Multilingual, customizable web interface (with the library’s logo)
- Users can create accounts autonomously
- Clean and effective user dashboard : print, top up credit, view history
- Transparency and autonomy = fewer requests to staffl.
An eco-responsible approach
- Reduced consumption thanks to default duplex and B&W printing
- Automatic deletion of forgotten print jobs
- Tracking of environmental impact (paper, water, CO₂)
- Raising user awareness at the moment of printing
The benefits for media libraries and libraries
- Reduced operational costs through usage control.
- User satisfaction via a simple, fast, multi-channel service (web, email, mobile, kiosk).
- Enhanced security to protect documents and reduce risks.
- Eco-responsible approach aligned with public sustainable development policies.
They trust us
Many municipal media libraries, university libraries and documentation centers already use Gespage to:
Offer a modern service to users
Simplify IT management
Lighten the workload of library staff
Gespage or Gespage Stratus : flexibility according to your needs
Deployed within your in-house infrastructure (local server or internal private cloud), for full control and integration with your existing IT systems.
Turnkey solution, hosted in France freeing your IT teams from server management.
Whichever option you choose, you benefit from the same advanced features, designed to meet the regulatory and budgetary constraints of the public sector.