Print management for public libraries
Why print management is a key issue for libraries ?
In media libraries and libraries, printing is part of the service provided to the public.
- Self-service printing for users,
- Copies and scans available without staff assistance
- Printing from shared workstations or over public WiFi from personal devices (BYOD: laptops, tablets, smartphones, etc.)
The challenge for IT teams and library managers is two-fold :
- Maintain control over costs and usage, while reducing environmental impact.
- Provide a smooth and secure user experience, reducing dependency on on-site staff.
With Gespage, educational institutions finally have a modern, secure, and sustainable printing solution — serving the education of today and tomorrow. Print management becomes simple, centralized, and perfectly suited to the needs of modern libraries.
Print management designed for libraries
SELF-SERVICE & FLEXIBILITY
- Printing possible from shared PCs, public WiFi, or personal devices (BYOD)
- Guest mode for occasional users (without a library card)
- Users choose the printer, and see its availability
AUTHENTICATION & CONTROL
- Library card, user login, PIN code or contactless badge
- Distinction between staff and user printing
- Secure printing: documents are released only in the presence of the user
CENTRALISED CONTROL FOR IT TEAMS
- Remote administration for single-site or multi-site networks
- Detailed statistical monitoring: volumes, costs, usage by service or user
- Enforcement of printing policies: quotas, forcing B&W, duplex by default
MONETISED PRINT SERVICE
- Self-service payment via kiosk (coins, bills, credit card, contactless, smartphone)
- Online top-up via a secure web user interface
- Full transparency and autonomy for users via their personal web interface : balance, history, cost details
The benefits for public libraries and their users
A simple interface for users
- Multilingual, customizable web interface (with the library’s logo)
- Users can create accounts autonomously
- Clean and effective user dashboard : print, top up credit, view history
- Transparency and autonomy = fewer requests to staffl.
An eco-responsible approach
- Reduced consumption thanks to default duplex and B&W printing
- Automatic deletion of forgotten print jobs
- Tracking of environmental impact (paper, water, CO₂)
- Raising user awareness at the moment of printing
The benefits for media libraries and libraries
- Reduced operational costs through usage control.
- User satisfaction via a simple, fast, multi-channel service (web, email, mobile, kiosk).
- Enhanced security to protect documents and reduce risks.
- Eco-responsible approach aligned with public sustainable development policies.
They trust us
Many municipal media libraries, university libraries and documentation centers already use Gespage to:
Offer a modern service to users
Simplify IT management
Lighten the workload of library staff
Gespage or Gespage Stratus : flexibility according to your needs
Deployed within your in-house infrastructure (local server or internal private cloud), for full control and integration with your existing IT systems.
Turnkey solution, hosted in France, ISO-certified, freeing your IT teams from server management.
Whichever option you choose, you benefit from the same advanced features, designed to meet the regulatory and budgetary constraints of the public sector.