Print Management Serving the Public Sector
Why print management is a strategic issue for public administrations ?
In administrations and local governments, printing remains an essential service: municipal bulletins, social files, official mail, electoral documents, educational materials…
IT teams must address major challenges :
- Security and regulatory compliance in the face of cyberattacks, GDPR, and ANSSI recommendations.
- Digital transformation under constraints : modernize without interrupting citizen services.
- Limited resources : few human and financial means to manage a complex, heterogeneous fleet.
- Continuity of public service : no failures tolerated during critical periods (elections, school re-opening, tax campaigns).
- Environmental responsibility: alignment with local sustainable development policies
Gespage meets these challenges by offering a reliable, secure, and adapted print management solution tailored for the realities of the public sector.
Key features for administrations and local authorities
SECURITY & COMPLIANCE
- User authentication (badge, username, PIN).
- Secure printing: documents released only in the presence of the user.
- GDPR compliance and full traceability of print jobs.
- Encryption of data flows and prevention of data leaks.
BUDGET OPTIMISATION
- Mobile printing: release your documents on any device across the network.
- Secure access for mobile staff and guests (BYOD).
- Custom printing policies based on departments or user groups.
- Intuitive, multilingual interface to minimize training needs.
SIMPLICITY & FLEXIBILITY OF USE
- Printing quotas to control volumes and encourage staff responsibility.
- Fleet sharing: unified management of multi-brand devices.
- Fast ROI thanks to waste reduction and automation.
- Encrypted data flows and prevention of data leaks.
CENTRALISED IT MANAGEMENT
- User authentication (badge, login ID, or PIN code).
- Secure printing: documents released only in the user’s presence.
- GDPR compliance and full print traceability.
SUSTAINABLE PRINTING
- Black & white and duplex printing set as default.
- Automatic deletion of uncollected print jobs.
- Environmental dashboards: tracking of paper, water, and CO₂ usage.
- Awareness programs to educate staff about their ecological impact.
👉 Whatever the option chosen, you benefit from the same advanced features, adapted to the regulatory and budget constraints of the public sector.
Benefits for municipalities and administrations
- Reduction of printing costs and improved budget control.
- Security and compliance with GDPR and ANSSI recommendations.
- Simplicity for IT teams : less maintenance, more automation.
- Support for CSR commitments : a concrete contribution to sustainable development goals.
- User satisfaction : continuity of public service, smoother and more accessible printing.
They trust us
Many town halls, local authorities, and public administrations already use Gespage to :
Strengthen print security,
Control costs,
Improve the quality of service to citizens,
Ease the daily life of IT teams.
Gespage or Gespage Stratus : flexibility according to your needs
Deployed within your in-house infrastructure (local server or internal private cloud), for full control and integration with your existing IT systems.
Turnkey solution, hosted in France, ISO-certified, freeing your IT teams from server management.
👉 Whichever option you choose, SMEs benefit from the same advanced features, with simple deployment and fast ROI.